Seated: Vicky Arico, Jim Bird, Mark Bolinsky, Annette Immorlica, chairperson and Tom McKinney

Selectmen’s Representative: John Quinlan

7:00 PM Road Regulations review with Town Departments The meeting was called to order. Steve Workman, the director of Emergency Management, asked to speak with the board briefly regarding a flood plain ordinance. Workman stated that he would like to enact a flood plain ordinance. Workman stated that the town has trouble getting money from FEMA because there is no flood plain ordinance. Workman stated that he would like to get it on the ballot in March and is looking for a volunteer from the planning board. Workman gave the board an information packet including examples of flood plain ordinances. McKinney volunteered to be on the committee.

7:10 PM The board then began their discussion of the road regulations. Immorlica stated that they have made changes in the pavement specifications and road width. Immorlica stated that the Fire Department has issues with the road width. The board read a memo from the Fire Department regarding their concerns with the road width. Jay Wilson, of the Fire Department, was present. Wilson stated that if it is a town road and it is going to be paved, it needs to be wider than 20 feet. Bird stated that some reasons for 20-foot roads include having less impermeable surface, narrower roads make people slow down and 20-feet is wider than most roads in town. Wilson stated that they should make the roads as safe as possible and he would like to see the town bring existing roads to 22-feet whenever possible. Wilson added that the best way to control speed is to lane the roads. Immorlica pointed out that roads over 1000-feet would be 22-feet wide and roads under 1000-feet would be 20-feet wide. Wilson stated that there should be one standard. Wilson asked if the 1000-feet is measured to the top of the cul-de-sac. Bird stated that he believes it is measured from the top of the cul-de-sac. Jack Esposito, a Selectmen, stated that narrow roads are a problem but felt some roads in town were adequate, such as Spring Hill Rd. Wilson stated that Spring Hill Road was redone at 22-feet. McKinney pointed out that they are only changing the length 400-feet – from 600-feet to 1000-feet. Bird pointed out that the town does not do through roads. Arico questioned if they need to define shoulders in the ordinance.

7:30 PM Bird motioned to have a public meeting on the road regulation ordinance as written on September 23, 2008. Quinlan seconded. Quinlan stated that he would be interested in seeing data on all the road widths in town. The board voted on the motion. Arico, Bird, Bolinsky, McKinney and Quinlan were in favor. Immorlica was opposed. The motion passed.

7:33 PM Review of Non-Residential Site Plan Review Checklist for Fairhaven Condominiums The board went through the checklist. Immorlica stated that she was not clear about the number of parking spaces. Immorlica pointed out that there is no way to drive behind the condos and around. The board did not feel it was a problem as long as the Fire Chief is okay with it. Immorlica asked if the board if they would like to see stop signs. The board replied no.

The board then went through a list of concerns generated from a previous meeting. One concern was a master insurance policy. Bird stated that master insurance policies usually went along with roads. Immorlica stated that Dave Hall Jr. brought up this concern and she thought he was referring to the structure. The only concerns the board felt needed to be addressed where – Fire Department input, public lighting, signs and location of wells. Arico asked about impact fees. Quinlan stated that he didn’t think they could apply them. Immorlica stated that the schedule is for single-family residences. Immorlica asked about the covenants. Quinlan stated that Selectmen Apple did not feel the covenants needed to be reviewed at this time. Arico read section I-307.4.4 regarding impact fees. The board agreed that the applicant is exempt from impact fees. Immorlica pointed out that they are not asking for a development agreement for this.

There was a brief discussion regarding development agreements and a subdivision previously approved for Steve Desmarais. Immorlica stated that Desmarais has started to put the road in off Westgate then left it. Immorlica stated that the way in which the development agreement was written, it does not offer the town any protection against this. Ken Clinton, of Meridian Land Services, was in the audience. Clinton stated that Desmarais is not sure at this point what will be done with the property. Clinton stated that he may sell it. Clinton stated that Desmarais cleared the Westgate extension and only did it to subgrade. Bird suggested that Desmarais write a letter to the Selectmen to explain what has been done with the property. Clinton stated that he would speak with Desmarais about that.

Going back to the development agreement discussion, Arico asked what happens if the applicant builds 3 of the 7 units and people move in and then he doesn’t finish. Bird stated that, for each building, a certificate of occupancy shouldn’t be issued for one until a certificate of occupancy can be issued for all.

8:20 PM Review of Review for Acceptance Checklist – Greenway Valley Realty Trust Bird stated that he does not want any certificate of occupancies issued until the house is gone. Immorlica pointed out that they changed the driveway and moved it into the setback. Immorlica asked if the board wanted them to change it. The board did not feel it needed to be changed. Immorlica asked if the property is in a flood plain. Bird replied no. Immorlica thinks the road will flood. Immorlica stated that the board will be parking on Mason Road for the site walk next week. The board then went through the checklist. Quinlan stated that his concern is the environment. Immorlica was concerned about the cumulative wetlands impact. Bird stated that they will find that there is almost no wetlands impact except for the vernal pools. Immorlica stated that she is concerned that it could get so wet in the front that it might make it difficult for people to get to their homes. Immorlica pointed out that at the next meeting the board will vote on accepting the subdivision. Immorlica stated that she asked for a conservation easement for the brook and she would like to continue to ask for that. Immorlica stated that Chip Spalding also wanted to ask about a pedestrian easement. Arico questioned if they should ask the applicant to have a no cut zone at the bluff to the brook so there is not a lot of erosion. Bird stated that maybe a 50-100 foot buffer would be okay. Quinlan stated that they should look at the property first before making such decisions.

8:45 PM ITRAC Immorlica stated that NRPC is not willing to do the Master Plan. Immorlica asked the board if there are any projects they would like to ask NRPC to do. Immorlica asked if they would like to research private versus public roads. Bird stated that he would like to find out more about incentives to landowners to have big bike paths or sidewalks through town. Quinlan stated that he would like to have them do something but needs to think about it more.

8:55 PM Master Plan The administrative assistant updated statistics in the Population and Housing chapter of the Master Plan. The board reviewed the updated version of the chapter. There was a brief discussion regarding growth management. Quinlan stated that the whole concept of the chapter needs to be reconsidered not just revised. Quinlan stated that they need to think about the state’s push for affordable housing. Immorlica stated that they will be out of state compliance in two years. Arico stated that they need to do it step by step and not worry about how much time it takes.

9:20 PM Reports Quinlan stated that the Selectmen accepted the resignation of Dave Hall Jr. and decided not to appoint him as an alternate. Bird stated that the Conservation Commission has started logging on the Hebert lot.

9:25 PM McKinney moved to accept the minutes of May 27, 2008, June 10, 2008 and June 24, 2008 as amended. Quinlan seconded. Arico abstained for the June 10^th and June 24^th minutes. Bolinsky abstained for the June 24^th minutes. Bird abstained for the May 27^th and June 10^th minutes. McKinney abstained for the May 27^th minutes. All others were in favor. The motion passed.

9:30 PM Quinlan moved to adjourn the meeting. McKinney seconded. All were in favor. The meeting was adjourned.

Respectfully submitted,

Angela Wilson, Administrative Assistant